Accounts Receivable Factoring Explained

Accounts Receivable Factoring

It’s easy to think of accounting and bookkeeping as necessary evils to keep the IRS off your back. But a highly competent financial team can provide essential business insights, find crucial tax savings, and allow business owners to spend less time stressing the financials and more time serving customers. Sign up to get a custom quote today for FinancePal’s professional financial services. Once you hire a factoring company, your business will be able to utilize the factoring company’s internal credit department to qualify your customers.

Companies like Fundbox, offer accounts receivable loans and lines of credit based on accounts receivable balances. If approved, Fundbox can advance 100% of an accounts receivable balance. A business must then repay the balance over time, usually with some interest and fees.

Transfer With Recourse

This is the amount that the factoring company literally holds back from its client until an invoice has been paid. Even if there is no specific recourse clause, the factor will often withhold some percentage of the total purchase price in a reserve account, to be remitted upon collection from the customer. There are several reasons to pursue invoice factoring to bolster your cash on hand. From companies dealing with IRS issues to those hoping to cover payroll shortages, it’s a financing option that all business owners should understand.

For example, if a receivable whose account has been factored becomes bankrupt and the amount due from him cannot be collected, the factor will have to bear the loss. When you partner with PRN Funding you will be able to maintain a balanced and healthy cash flow, while building credit. And because your invoices can now be managed by our professional collections service department, your customers will view your company as a healthcare vendor of high consequence.

To better understand how it works, let’s take a look at an example from the beginning to the end of the process. Trade credit is a type of commercial financing in which a customer is allowed to purchase goods or services and pay the supplier at a later scheduled date. Accounts receivable financing is a type of financing arrangement in which a company receives financing capital in relation to its receivable balances.

The lenders/partners receiving your information will also obtain your credit information from a credit reporting agency. The factoring company has control of the invoices after your business sells them. That’s why it’s important to choose a factor that will treat your customers fairly and with respect. Counter-party credit risk related to clients and risk-covered debtors.


In a factoring relationship, all payments collected for accounts receivable are to be sent to the lender, typically to a “lock-box” under their control. Customers are to be notified of this by a Notification of Assignment letter which will also contain the new payment instructions. Invoices sent by the borrower to their customers will be required to contain the new payment instructions as well. Receivables factoring transactions are usually structured as a sale of your invoices rather than a loan. In exchange, the factoring company pays you shortly after the purchase. Early payment discounts have drawbacks and aren’t always reliable, especially during difficult times. In most cases, companies can get reliable cash flow by factoring their accounts receivable.

Accounts Receivable Factoring

Factoring is a process whereby the factoring agent pays the Company for the factored invoices less any fees, interest, dilutions or retention amount, based on contract agreement. Receipt of the cash for factored invoices will result in a balance sheet affect reducing the AR balance by the amount of the factored invoices. There have been occasions when factoring companies have gone out of business, leaving their clients with an instant cash flow problem.

Discount Rate Or Factoring Fee

There are several tools available to owners of cash-strapped businesses in search of financing. Two of the most popular are factoring and accounts receivable financing (A/R financing). A lot of business owners lump the two together, but there are a few small yet significant differences. Accounts receivable financing, also known as AR financing, allows companies to receive immediate funds for outstanding invoices. Companies using types of financing for accounts receivable can commit invoices to a funding partner for earlier payment. Unlike traditional bank loans, factoring doesn’t typically require you to pledge other business or personal assets as security.

Accounts Receivable Factoring

When small business use accounts receivable factoring services, occasionally those factored invoices become uncollectible. A company that has accounts receivables is waiting on payment from its customers. Depending on the company’s finances, it may need that cash to continue operating its business or funding growth. The longer it takes time to collect the accounts receivables, the more difficult it is for a business to run its operations.

Purchases & Advances Report

This can help lower operating expenses and free up man-hours for other tasks. There is a need to develop a process which will allow the Company to account for the factored transactions and reconcile with the factoring agent. The bank account will be established at the current House Bank and be a “shared” account with the company and the factoring agent. Indeed, some invoice factoring companies work on significantly different terms and conditions than their competitors. And, of course, some factoring companies have better reputations than others, too. You can use the factoring service for whatever need you have—use the funds to cover payroll and other payments vital to your business or use it to put your growth plan into action. Unfortunately, new accounting rules may have had an unintended effect on cash flow classification, leading to managers making changes to their cash management practices.

  • The offers that appear in this table are from partnerships from which Investopedia receives compensation.
  • In today’s tight credit environment, more and more companies are turning to alternative and non-traditional financing options to access the capital needed to keep business running smoothly.
  • In addition, if you do have a long-term agreement, you will need to refer to the contract and any addendums to know when you are eligible to terminate your agreement.
  • All rates, fees, and terms are presented without guarantee and are subject to change pursuant to each provider’s discretion.
  • If the bank has any questions or doubts, they will either deny your loan request or charge you extra for the money you borrow (higher interest rates, additional fees, etc.).
  • A bad debt is a delinquent account receivable or debt that has been written off as uncollectible.

All rates, fees, and terms are presented without guarantee and are subject to change pursuant to each provider’s discretion. There is no guarantee you will be approved or qualify for Accounts Receivable Factoring the advertised rates, fees, or terms presented. The actual terms you may receive depends on the things like benefits requested, your credit score, usage, history and other factors.

Example Of Accounts Receivable Factoring

As such, both internally and externally, accounts receivable are considered highly liquid assets which translate to theoretical value for lenders and financiers. Many companies may see accounts receivable as a burden since the assets are expected to be paid but require collections and can’t be converted to cash immediately. As such, the business of accounts receivable financing is rapidly evolving because of these liquidity and business issues. On January 1, 20X5, Impatient Inc. factored its accounts receivable of $100,000 at a fee of 8%. Under the terms of the agreement, the company received $82,000 in cash and the rest of the amount was retained by the factor as a security for any bad debts that may arise. Any excess of this security sum over the total bad debts was agreed to be returned by the factor at the end of the accounting period i.e.

For example, the factoring company may affect your ability to do business with customers with questionable credit histories or ratings. Typically, the factoring company would render these receivables ineligible, so they cannot be advanced against. However, it is ultimately up to you as a business owner to make an informed decision to continue working with that customer. Factors his receivables on a recourse basis, he gets a better initial rate — let’s say $450,000, with a $50,000 hold back — for the same $500,000 worth of receivables. After buying the receivables, the factoring company collects $490,000; Zach accounts for the $10,000 not collectible.

If your customers receive notice that you sold your accounts receivable without hearing it from you first, they may see this as a sign of financial weakness. While accounts receivable factoring is not a sign of financial weakness, it may be misperceived as one. Typically, factoring companies will charge a lower rate for recourse factoring than for non-recourse factoring. When using non-recourse factoring, the factoring company charges a higher rate to better compensate for the risk.

Financial Accounting

The use of factoring to obtain the cash needed to accommodate a firm’s immediate cash needs will allow the firm to maintain a smaller ongoing cash balance. By reducing the size of its cash balances, more money is made available for investment in the firm’s growth. “Recourse factoring” means you’ll have to pay the factoring company if your customer doesn’t. “Nonrecourse factoring” means that the factoring company accepts those potential losses. Nonrecourse factors generally come with higher costs because the factoring company assumes more risk. Additionally, factoring is an established method for optimizing cash flow. When a factoring company is willing to finance your invoices, you are considered a good risk.

Many of these companies have direct software integrations with software programs such as Quickbooks, allowing businesses to immediately receive funding without an application. While factoring fees and terms range widely, many factoring companies will have monthly minimums and require a long-term contract as a measure to guarantee a profitable relationship. Factoring is typically more expensive than financing since the factoring company takes responsibility for collecting on the invoice. In the case of nonrecourse factoring, they also accept the losses if the invoice goes unpaid.

Finance companies are often the first to hear if a customer is dissatisfied with your products or services or is experiencing financial distress. We can pass this information to you so you can take the appropriate action to keep the customer happy and protect your business. The fees vary depending on volume, invoice size, and your customers. The fees are generally no higher than those charged by a credit card company for doing business with them. Outsource the processing management and collections of accounts receivable funding.

What Is The Difference Between Factoring And Accounts Receivable Financing?

When looking for a factoring company, it is important to research several competent factoring firms and compare their terms. This is an important step to take regardless of whether you are looking for recourse or non-recourse factoring. Consider working with a factor that provides both types of factoring. Some of your clients may make better candidates for recourse factoring than others. However, it is important to know that not all factoring companies purchase accounts receivable on a non-recourse basis. Customers will remit to the “shared” bank account for all their invoices, both factored and non factored and the Company will have to reconcile with the factoring agent and settle cash for non factored invoices.